Employment Opportunities

The Museum of Fine Arts offers a wide range of career opportunities. This page features open positions as they become available.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. The Museum of Fine Arts is an Equal Opportunity Employer.

 


Stuart Society Administrative Assistant (part-time)

Posted August 5, 2016

OVERVIEW

The Museum of Fine Arts, St. Petersburg, FL, (MFA) seeks an Administrative Assistant, which is a non-exempt, part-time position reporting to The Margaret Acheson Stuart Society leadership.  The primary role of the Administrative Assistant is to support to The Stuart Society, named for the founder of the MFA.  A non-profit 501(c)3 organization in its own right with more than 400 volunteers, the Stuart Society promotes the mission of the MFA through annual fundraising events, encouraging public interest and participation in Museum activities, and increasing general Museum membership.

SPECIFIC DUTIES
  • Provide clerical support including but not limited to mailing, scanning, copying, typing
  • Receive, sort and inform recipients of incoming mail, and respond to and forward as appropriate all phone messages in a timely manner
  • Maintain Stuart Society membership database and all electronic and hard copy files
  • Organize and oversee orderly maintenance of Stuart Society office area
  • Order adequate stationery and basic office supplies
  • Coordinate meetings, room reservations and events with and on MFA master calendar
  • Manage room reservations and set-up for Stuart Society meetings held at MFA
  • Attend all general membership meetings and committee meetings as necessary
  • Attend MFA all-staff meetings
  • Produce and distribute Stuart Society internal and external communications including but not limited to newsletters, emails, and announcements
  • Manage all Stuart Society social media and website content
  • Oversee compliance of Stuart Society Digital & Social Media Policies and Procedures
  • Handle all aspects of Stuart Society event registrations including input and payment
  • Assemble materials and reports for Stuart Society leadership and Event Chairs
  • Generate and track event reports and assist in production of event materials
  • Be informed about Stuart Society activities to handle inquiries and share information
  • Provide general support as needed
QUALIFICATIONS
  • HS graduate; Bachelor’s degree preferred
  • Advanced computer skills with proficiency in Microsoft Office and Google Docs
  • 2+ years’ experience in Windows-based database management and data entry; familiarity with DonorPerfect and DonorShops a plus
  • Experience with use of images and publishing software
  • Ability to work with multiple committee leadership under multiple event deadlines
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Pleasant and professional demeanor with ability to maintain confidentiality

HOW TO APPLY

Submit your cover letter (including salary history and which position
you’re applying for), and resume to:
The Museum of Fine Arts, St. Petersburg
Attention: Human Resources
255 Beach Drive, NE
St. Petersburg, FL 33701-3498
or
hr@mfastpete.org